Board Meeting Minutes

          

 

 

        

            

Board of Directors Meeting Minutes

February 10, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson

            Sandy Knezovich, Secretary/Treasurer

            Jim Love

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director  

                                                Mary Seppie, Accountant

                                                Gary Bailiff, SweetwaterCountyCommissioner

                                                                                               

 

            Introductions

 Mr. Shea called the meeting to order at 5:00 p.m.with introductions.

 

Approval of February Agenda and January Minutes

Ms. Gilbert made a motion to approve the February agenda.  Ms. Knezovich seconded the motion. All voted in favor and the motion carried.  Mr. Love made a motion to approve the January minutes.  Ms. Knezovich seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Ms. Gilbert to accept Payroll and A/P checks 10783-10824 with voids 10793, 10794, and 10807.    Mr. Love seconded the motion.  All voted in favor and the motion carried. 

 

 

Old Business

Saleof Bus 44

Ms. Owens told the Board that since she STARdid not receive any bids on bus 44, she contacted one of the vendors that sells buses to STAR.  The vendor said that they would be willing to buy bus 44 for $2,800.  She also told the Board that Commissioner Bailiff had called her and told her that the SweetwaterCountyequipment auction will be being held sometime at the end of February.  After some discussion, the Board told Ms. Owens to put the bus in the SweetwaterCountyauction with a minimum bid of $4,000. 

 

Seatbelt Sign for Buses

Ms. Owens showed the Board the sign that STARdesigned to put on the buses suggesting the use of seatbelts on the bus.  The Board liked the sign and told Ms. Owens to go ahead and put the signs up in the buses to encourage passengers to use the seatbelts.

 

New Business

Board Approval of Federal Procurement Policy

Ms. Owens told the Board that she received the Procurement Policy from WYDOT.  This policy needs to be followed in order for STARto receive its federal funding.  This policy is in place to be sure that entities are comparing prices and services and are not just using one vendor without checking with others.  There are specific guidelines depending on the amount of the purchase or service.  Ms. Gilbert made a motion to accept the Procurement Policy.  Ms. Knezovich seconded the motion.  All voted in favor and the motion carried.  Mr. Shea signed the Procurement Policy.

 

Board Comments

Ms. Gilbert asked if STARhas heard anything from the Child Development Center (CDC).  Ms. Owens said that STARhas not been contacted by the CDC except for dealing with normal transportation issues.  She has not heard anything from management regarding meeting or any issues with the service.

 

Executive Session

An executive session was held at 5:13 p.m.to discuss an ongoing worker’s compensation issue.

 

Regular Session re-convened

The regular session was called back to order at 5:20 p.m.

 

Adjournment

Ms. Gilbert made a motion to adjourn the meeting.  Ms. Knezovich seconded the motion.  The meeting was adjourned at 5:20 p.m.

 

 

Steve Shea, Chairperson                  __________________________________

Richard Baxter, Vice-Chairperson   __________________________________

Mary Seppie, Recording Secretary  __________________________________

           Board of Directors Meeting Minutes

March 10, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson        

            Richard Baxter III, Vice-Chairperson

            Sandy Knezovich, Secretary/Treasurer

            Jim Love

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director

                                                Mary Seppie, Accountant

                                                Gary Bailiff, Sweetwater County Commissioner

                                                                                               

 

            Introductions

Mr. Shea and Mr. Baxter were not present at the very start of the meeting so Ms. Knezovich called the meeting to order at 5:00 with introductions.

 

Approval of March Agenda and February Minutes

Ms. Owens requested that the agenda be amended to include Bus Repair under New Business.  Ms. Gilbert made a motion to approve the March agenda with the noted change. Mr. Love seconded the motion. All voted in favor and the motion carried.  Mr. Love made a motion to approve the February minutes.  Mr. Baxter seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Mr. Love to accept Payroll and A/P checks 10825-10867 with void 10859.    Ms. Gilbert seconded the motion.  All voted in favor and the motion carried. 

 

Old Business

There was no old business to discuss.

 

 

New Business

Arrival of New Bus

Ms. Owens told the Board that the new bus arrived today.  This bus was purchased using the 2013 grant from the State Lands and Investment Board (SLIB).

 

Contracts with the City of Rock Springs, City of Green River, and Sweetwater County

Ms. Owens told the Board that she and Ms. Seppie reviewed the budget and decided to request the same amounts from the cities and county as was requested in the 2013-2014 fiscal year.  Ms. Gilbert told the Board that several people have asked her if STAR will be putting in any more bus shelters.  Ms. Owens said that STAR has requested $66,000 of Section 5339 money from the Federal Transportation Association.  This money can be used to purchase buses or used for bus stop improvements.  Ms. Owens said that she was originally thinking STAR would use the money for bus stop improvements (such as shelters) but with all of the repairs to the buses and the fact that the State Lands and Investment Board (SLIB) will not be granting any money for buses in the next year or two, she thinks it would be better to use the money to purchase a new bus and apply for more funding in the future years for the bus stop improvements.

 

Bus Repair

Ms. Owens told the Board that one of the buses blew a rod and it will cost STAR $6,850 for a new engine (from K-Motive).  The bus is a 2008 Ford with 112,000 miles.   If  K-Motive replaces the engine it will be warranted for three years.  Ms. Owens said that this bus will be a spare bus even after it is fixed so she would like to know if the Board would like her to move forward with the repair.  Commissioner Bailiff suggested adding the repair to the County funding request.  Mr. Shea thanked Commissioner Bailiff but said at this time he would rather not increase the County funding request.  Mr. Love asked Ms. Owens several questions regarding the engine repairs.  Mr. Love has experience with bus maintenance issues so the Board asked if Mr. Love would call K-Motive and talk to the mechanic to be sure that there are no other issues that could lead to other costly repairs on the bus.  The issue was tabled until the next meeting so that Mr. Love can report back to the Board before the Board makes a decision on the repair.

 

Executive Session

Commissioner Bailiff left the meeting and an executive session was held at 5:17 p.m. to discuss an ongoing worker’s compensation issue. 

 

Regular Session re-convened

The regular session was called back to order at 5:24 p.m.

 

Adjournment

Mr. Baxter made a motion to adjourn the meeting.  The meeting was adjourned at 5:25 p.m.

 

 

Steve Shea, Chairperson                  __________________________________

Richard Baxter, Vice-Chairperson   __________________________________

Mary Seppie, Recording Secretary  __________________________________