Board Meeting Minutes

          

 

 

        

            

 

      

Board of Directors Meeting Minutes

May 12, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson

            Richard Baxter III, Vice-Chairperson

            Sandy Knezovich, Secretary/Treasurer

            Jim Love

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director

                                                Mary Seppie, Accountant

                                                Gary Bailiff, Sweetwater County Commissioner

                                                                                               

 

            Introductions

Mr. Shea called the meeting to order at 5:00 with introductions.

 

Approval of May Agenda and April Minutes

Mr. Baxter made a motion to approve the May agenda. Mr. Love seconded the motion. All voted in favor and the motion carried.  Ms. Gilbert made a motion to approve the April minutes.  Ms. Knezovich seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Ms. Gilbert to accept Payroll and A/P checks 10908-10945 with void 10920.    Mr. Baxter seconded the motion.  All voted in favor and the motion carried. 

 

Old Business

Repair of Bus 84 (Jim Love)

Mr. Love said that he checked on the cost of a used engine for bus 84 from a company that he has dealt with before in his business.  They quoted him a price of $1,850 with a 90 day warranty or $2,300 plus labor of $2,000 (total $4,300) for a 12 month warranty.  The engine has 75,000 miles on it.   After some discussion, Ms. Gilbert made a motion to purchase the used engine for $1,850 with the 90 day warranty.  Mr. Baxter seconded the motion.  Mr. Love abstained from the vote.  All others voted in favor and the motion passed.

 

 

 

Grants-5311 and 5310

Ms. Owens told the Board that she submitted a request of $544,257 of 5311 money based on a total budget of $870,666 and STAR’s match would be $306,409.  She also put in a request for 5310 money for the purchase of two new buses. The buses would cost $132,000.  She requested 80% of the $132,000 for 5310 money which equals $105,600.  The remaining 20% ($26,400) would be the match that STAR would need to cover with other income.

 

New Business

Child Developmental Center Contract for FY 2014-2015

Ms. Owens told the Board that CDC requested a meeting at 6:00 tonight to talk about the contract for 2014-2015 as proposed as well as the cost if they were to add 2 more buses in Rock Springs.  Mr. Shea asked if the current CDC contract is covering the costs necessary for matching. Ms. Owens said that CDC accounts for 33% of STAR’s ridership.  She said that since STAR must provide matching funds to apply for the federal 5311 money, CDC is charged 33% of the matching funds needed.  In the 2014-2015 year, STAR requested $306,409 so CDC’s portion of that amount would be $101,431.  Ms. Owens said that STAR could possibly add another bus for CDC in Rock Springs but could not add two more buses as STAR doesn’t have the buses or workforce to be able to run the additional bus.  If CDC would like a 4thbus, the cost would be $25,357.71, which would be the total cost of the contract divided by four.  She said that she will tell CDC that the cost of the contract would be re-evaluated next year based on ridership, but that $25,357.71 would be what STAR would have to charge at this time because STAR has already submitted the federal request and would not be able to request more for federal funding until next year. Ms. Seppie and Ms. Owens said that they did not charge CDC any portion of the match needed for the possible purchase of new buses in 2015 the contract amount because STAR is not sure that CDC will decide to renew the contract. If CDC does not renew the contract STAR would not need as many buses.  Therefore they feel that CDC is getting a very fair and reasonable cost for the contract and on the possible extra bus. 

 

Ms. Gilbert asked why CDC is requesting the additional buses.  Ms. Owens responded that CDC wants the children to be picked up for both sessions no matter where they live.  Currently STAR has requested that CDC group the children in the sessions by where they live so that the bus schedule can be the most efficient and the children will get to school on time.  Ms. Owens said that she will discuss the costs tonight at the CDC meeting.  Dr. Shelly Wall, Director of CDC and Lynne Chadey, Human Resources Director of CDC will both be at the meeting.  Ms. Seppie and Mr. Shea will also attend.  Ms. Owens told the Board that she is planning on telling Dr. Wall and Mrs. Chadey that STAR will need to know if CDC wants to use the STAR service by July 1, 2014.  The Board felt that was a fair date since STAR needs to know if the contract will be in place in order to set the budget.

 

 

Board Comments

There were no Board comments.

 

 

 

 

Executive Session

Commissioner Bailiff left the meeting and an executive session was held at 5:20 p.m. to discuss an ongoing worker’s compensation issue. 

 

Regular Session re-convened

The regular session was called back to order at 5:25 p.m.

 

Adjournment

Ms. Gilbert made a motion to adjourn the meeting.  The meeting was adjourned at 5:30 p.m.

 

 

Steve Shea, Chairperson                                  __________________________________

Sandy Knezovich, Secretary/Treasurer            __________________________________

Mary Seppie, Recording Secretary                  __________________________________

Board of Directors Meeting Minutes

June 9, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson

            Richard Baxter III, Vice-Chairperson

            Sandy Knezovich, Secretary/Treasurer

            Jim Love

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director

                                                Mary Seppie, Accountant

                                                Gary Bailiff, Sweetwater County Commissioner

                                                                                               

 

            Introductions

Mr. Shea called the meeting to order at 5:00 with introductions.

 

Approval of June Agenda and May Minutes

Jim Love made a motion to approve the June agenda. Ms. Knezovich seconded the motion. All voted in favor and the motion carried.  Ms. Knezovich made a motion to approve the May minutes.  Ms. Gilbert seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Ms. Gilbert to accept Payroll and A/P checks 10946-10986 with voids 10952, 10953, 10960 and 10962.    Mr. Love seconded the motion.  All voted in favor and the motion carried. 

 

Old Business

Repair of Bus 84

Ms. Owens told the Board that Unit 84 has been repaired.  The parts and labor to repair it were $2,385 and the cost of the engine was $1,850 for a total cost of $4,235.  She said that she drove the bus and that it drives nicely and that the City of Rock Springs did a great job on installing the engine and getting  the work done quickly.

 

Child Developmental Center Contract for FY2014-2015

Mr. Shea said that he, Ms. Owens, and Ms. Seppie met with Lynne Chadey and Shelly Wall from the CDC.  They took a tour of the Rock Springs CDC Building and discussed the contract costs.  Ms. Owens told Ms. Wall and Ms. Chadey that STAR will need to have the contract signed by July 1st, 2014 so that STAR can budget appropriately.  She also said that if STAR does not hear from CDC by July 1st, that STAR will assume that CDC does not want STAR to provide transportation for the 2014-2015 year.  Ms. Wall assured Ms. Owens that CDC will make a decision before the 1stof July and let STAR know.

 

 

New Business

Selling Bus 18

Ms. Owens said that she spoke to Marty Dernovich with Sweetwater County regarding when the County auction will be held.  She said that Ms. Dernovich told her that it will be held sometime in July.  Ms. Owens told the Board that she would like to put bus #18 in the auction in addition to bus #44.  Ms. Gilbert made a motion to include bus #18 in the Sweetwater County Auction with a reserve of $4,000.  Ms. Knezovich seconded the motion.  All voted in favor and the motion carried.

 

Approval of 2014-2015 Budget

Ms. Owens told the Board members that the 2014-2015 budget that they received in their Board packets is based on CDC signing the 2014-2015 contract.  If CDC does not sign the contract the budget will have to be amended, but since STAR will be spending money in the 2014-2015 fiscal year before the next STAR Board meeting there should be a formal budget approved and in place.  Mr. Baxter made a motion to approve the 2014-2015 budget.  Ms. Gilbert seconded the motion.  All voted in favor and the motion carried.

 

 

Board Comments

There were no Board comments.

 

Executive Session

There was no executive session held.

 

Adjournment

Mr. Shea adjourned the meeting at 5:15 p.m.

 

Steve Shea, Chairperson                                  __________________________________

Sandy Knezovich, Secretary/Treasurer            __________________________________

Mary Seppie, Recording Secretary                  __________________________________