Board Meeting Minutes

      

Board of Directors Meeting Minutes

June 9, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson

            Richard Baxter III, Vice-Chairperson

            Sandy Knezovich, Secretary/Treasurer

            Jim Love

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director

                                                Mary Seppie, Accountant

                                                Gary Bailiff, Sweetwater County Commissioner

                                                                                               

 

            Introductions

Mr. Shea called the meeting to order at 5:00 with introductions.

 

Approval of June Agenda and May Minutes

Jim Love made a motion to approve the June agenda. Ms. Knezovich seconded the motion. All voted in favor and the motion carried.  Ms. Knezovich made a motion to approve the May minutes.  Ms. Gilbert seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Ms. Gilbert to accept Payroll and A/P checks 10946-10986 with voids 10952, 10953, 10960 and 10962.    Mr. Love seconded the motion.  All voted in favor and the motion carried. 

 

Old Business

Repair of Bus 84

Ms. Owens told the Board that Unit 84 has been repaired.  The parts and labor to repair it were $2,385 and the cost of the engine was $1,850 for a total cost of $4,235.  She said that she drove the bus and that it drives nicely and that the City of Rock Springs did a great job on installing the engine and getting  the work done quickly.

 

Child Developmental Center Contract for FY2014-2015

Mr. Shea said that he, Ms. Owens, and Ms. Seppie met with Lynne Chadey and Shelly Wall from the CDC.  They took a tour of the Rock Springs CDC Building and discussed the contract costs.  Ms. Owens told Ms. Wall and Ms. Chadey that STAR will need to have the contract signed by July 1st, 2014 so that STAR can budget appropriately.  She also said that if STAR does not hear from CDC by July 1st, that STAR will assume that CDC does not want STAR to provide transportation for the 2014-2015 year.  Ms. Wall assured Ms. Owens that CDC will make a decision before the 1stof July and let STAR know.

 

 

New Business

Selling Bus 18

Ms. Owens said that she spoke to Marty Dernovich with Sweetwater County regarding when the County auction will be held.  She said that Ms. Dernovich told her that it will be held sometime in July.  Ms. Owens told the Board that she would like to put bus #18 in the auction in addition to bus #44.  Ms. Gilbert made a motion to include bus #18 in the Sweetwater County Auction with a reserve of $4,000.  Ms. Knezovich seconded the motion.  All voted in favor and the motion carried.

 

Approval of 2014-2015 Budget

Ms. Owens told the Board members that the 2014-2015 budget that they received in their Board packets is based on CDC signing the 2014-2015 contract.  If CDC does not sign the contract the budget will have to be amended, but since STAR will be spending money in the 2014-2015 fiscal year before the next STAR Board meeting there should be a formal budget approved and in place.  Mr. Baxter made a motion to approve the 2014-2015 budget.  Ms. Gilbert seconded the motion.  All voted in favor and the motion carried.

 

 

Board Comments

There were no Board comments.

 

Executive Session

There was no executive session held.

 

Adjournment

Mr. Shea adjourned the meeting at 5:15 p.m.

 

Steve Shea, Chairperson                                  __________________________________

Sandy Knezovich, Secretary/Treasurer            __________________________________

Mary Seppie, Recording Secretary                  __________________________________

Board of Directors Meeting Minutes

July 14, 2014

 

In Attendance,

            Members

            Steve Shea, Chairperson

            Richard Baxter III, Vice-Chairperson

            Kathy Gilbert

                       

Staff & Guests

                                                Judy Owens, Director

                                                Mary Seppie, Accountant

                                                Gary Bailiff, Sweetwater County Commissioner

                                                                                               

 

            Introductions

Mr. Shea called the meeting to order at 5:00 with introductions.

 

Election of Officers for Fiscal Year 2014-2015, Welcome back Richard

Richard Baxter, III was re-appointed to the STAR Board by the Sweetwater County Commissioners.  The Board welcomed Richard back to the Board. 

 

Kathy Gilbert nominated Steve Shea as Chairperson.  Mr. Baxter seconded the motion.  All voted in favor and the motion carried.  Ms. Gilbert nominated Mr. Baxter as Vice-Chairperson.  Mr. Shea seconded the motion.  All voted in favor and the motion carried.  Ms. Gilbert nominated Ms. Knezovich as Secretary-Treasurer.  Mr. Baxter seconded the motion.  All voted in favor and the motion carried. 

 

Approval of July Agenda and June Minutes

Ms. Gilbert made a motion to approve the July agenda. Mr. Baxter seconded the motion. All voted in favor and the motion carried.  Mr. Baxter made a motion to approve the June minutes.  Ms. Gilbert seconded the motion.  All voted in favor and the motion carried. 

 

Financial Report

A motion was made by Mr. Baxter to accept Payroll and A/P checks 10987-11021 with void 11019.    Ms. Gilbert seconded the motion.  All voted in favor and the motion carried. 

 

 

 

 

Old Business

Review of 2013-2014 Budget

Ms. Owens asked if the Board had any questions on the 2014-2015 budget.  The Board did not have any specific questions.  Ms. Seppie said that she will provide a final 2014-2015 actual vs. budget at the August Board meeting after she has made the end of the year entries.

 

Child Developmental Center Contract for FY2014-2015

Ms. Owens informed the Board that she and Ms. Seppie met with Shelley Wall, Director of the Child Development Center (CDC), and Lynne Chadey, Human Resource Director of the CDC. 

The CDC has purchased three vans to use for transportation services in Green River and will not be using STAR for the 2014-2015 Green River CDC service.  They would like STAR to provide four buses in Rock Springs for the 2014-2015 year for transportation services.  After the

2014-2015 year they would like to add a vehicle to their fleet every year and gradually phase STAR’s service out and provide all of the transportation services themselves.  Ms. Owens told the Board that the only part of the contract that was changed for the 2014-2015 year was that all four buses will be providing transportation in Rock Springs instead of two in Rock Springs and two in Green River as it was previously written.  The total amount of the contract did not change.  She told the Board that Ms. Wall and Ms. Chadey said they will take the revised contract to their Board for approval and signatures at one of the next meetings. 

 

New Business

Lease on Office Space expires 6/30/2015

Ms. Owens reminded the Board that the lease on STAR’s office space will expire on

June 30, 2015.    Ms. Owens said she will contact the current owner to see if the rent will remain the same or increase for the next lease period and she will also explore other possible places where STAR could rent office space.  She asked the Board to be thinking about any other places where STAR could rent office space and let her know if they have any ideas.

 

Letter of Engagement from McGee, Hearne & Paiz, LLP for 2013-2014 Audit Services

Ms. Owens told the Board that she received the letter of engagement for the 2013-2014 audit.  Mr. Shea, Ms. Seppie, and Ms. Owens all need to sign the letter.  Ms. Seppie and Ms. Owens signed the letter.  Ms. Gilbert made a motion to approve Mr. Shea’s signature on the letter of engagement for the audit.  Mr. Baxter seconded the motion.  All voted in favor and the motion carried.  Mr. Shea signed the engagement letter.

 

State Land and Investment Board (SLIB) Grant Application

Ms. Owens told the Board that she received notification that SLIB would be accepting grant applications for the purchase of vehicles again in the 2014-2015 year.  Ms. Owens said that she is planning on obtaining a grant application from SLIB for the purchase of 2 replacement buses.

 

Board Comments

There were no Board comments.

 

 

 

Executive Session

There was no executive session held.

 

Adjournment

Mr. Shea adjourned the meeting at 5:45 p.m.

 

Steve Shea, Chairperson                                  __________________________________

Sandy Knezovich, Secretary/Treasurer            __________________________________

Mary Seppie, Recording Secretary                  __________________________________